Oxfordshire and North Buckinghamshire ASA

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Swimming Technical officials (STOs) are a central part of every swimming event and play an important role in ensuring the events run smoothly, safely and within the sport’s requirements for training as Technical Officials.

This is a summary of the requirements for training at each level within British Swimming:

Timekeeper – minimum age 14 years to commence training and qualification.

Judge Level 1 – minimum age for training 15 years, final assessment minimum age 16 years.

Judge Level 2 – proven post qualification experience as Judge Level 1 and a minimum age for training 16 years.

Judge Level 2S (Starter) – a minimum of 20 hours post qualification experience as Judge Level 2.

Referee – The Candidate must apply on the appropriate form to the British Swimming Swimming Officials Co-ordinator who will check the following: -

Applicant is a current registered official.

Applicant must be a minimum of 19 years of age (20 years as at date of exam).

Applicant is qualified as a Judge 2S and has completed a minimum of 50 recorded hours across all roles of officiating and at a variety of levels of meet since the date of qualification. (This is in addition to the 10 hours consolidation required post-J2S qualification.)

Applicant must obtain the approval of their County/Regional Officials Co- ordinator before applying and provide them with evidence of the 50+ signed hours (by officials’ log book or similar).

Signed or email confirmation from County and Region Coordinators

Application is by written document to the BS Swimming Officials Co-ordinator by the 31st December of the year prior to the training period commencing. The applicant must enclose the relevant fee (cheque payable to British Swimming Ltd).

Theory examination re-sits must enclose the relevant fee (cheque payable to British Swimming Ltd) and apply within the timescales advised in their results notification.

Please read the British Swimming information note on the Referees training process.

HERE

Referee criteria: HERE

Referee Course Tutors in the South East are:

Mr G Adamson, Southampton

Ms S Ashton, Oxford

Mr I Bond, East Grinstead

Mrs J Davies, Sittingbourne

Mr R Drage, Worthing

Mrs S Green, Reading

Ms S Harrison, Eton

Mrs P Hogg, Guernsey

Mr C Jones, Oxford

                                                     Mr R Prior, Eton


Within ONB Training courses can be provided either by attending a structured training course scheduled by the County or via attending an ad-hoc course arranged by a tutor in conjunction with a hosting club.

The steps to follow in either case are detailed below.

Scheduled Training Courses

1. The County sets course dates and books rooms to provide the training and publishes these dates on the County web site.

2. Candidates complete and submit a course application form and sends this to Sandra Wrenn (the County Volunteer Co-ordinator) together the course fee on a cheque made payable to the ASA.

3. As the candidates forms arrive with Sandra she logs them in, processes their fee and records all of their details from their application form into the officials in training register. (A part of the Counties Officials Training database).

4. Sandra then sends the applicant an e-mail confirming their booking and course joining instructions.

5. The tutor then gets an e-mail from Sandra that contains a list of attendees plus sends the tutor a set of workbooks in the post, one for every candidate.

6. The candidates turn up at the course, complete a register including their contact number and an e-mail address (which is retained by the tutor) collects their workbook and sits the course.

7. The tutor sends Sandra an e-mail confirming attendance with an electronic copy of the register. This can be a scan or a list in the e-mail.

8. For J1 course candidates, once they have passed their TK assessment the tutor will e-mail Sandra and Chris to confirm this. Sandra amends the officials County record and I inform ASA so they update Integra.  The course tutor retains the assessment paperwork and also issues the new Timekeeper with an IOS application form.

Ad-hoc Training Courses or Courses held during Meets

1. The tutor will arrange directly with the club to tutor the course. The club will provide the room and all necessary course admin, including completed application forms and the appropriate fee.

2. If time permits the tutor contacts Sandra to arrange the listing of the course on the County web site.

3. The Clubs Officials co-ordinator provides course joining instructions and includes a .pdf of the current course workbook.

4. The Clubs Officials co-ordinator provides a list of attendees to the tutor

5. The candidates turn up at the course, complete a register including their contact number and an e-mail address (which is retained by the tutor) and sits the course.

6. The tutor sends Sandra an e-mail confirming attendance with an electronic copy of the register. This can be a scan or a list in the e-mail.

7. The tutor collects the course fee from each candidate or the club if all attendees are theirs. All fees are submitted to Sandra.

8. For J1 course candidates, once they have passed their TK assessment the tutor will e-mail both Sandra and Chris Jones to confirm this. Sandra amends the officials County record and Chris informs the ASA and asks that they update Integra.  The course tutor retains the assessment paperwork and also issues the new Timekeeper with an IOS application form.

n order to apply for a scheduled course or attend an ad-hoc trading course you should ensure you are registered with the ASA, if not your club will arrange this for you.

Candidates will be invited to an “Initial Group Session” with the Course Leader and other candidates. At this group session the Course Leader will guide you through the requirements for the qualification being followed, explanation of the required workbook in detail and explain how the assessment will be carried out and what will be expected of candidates during the training period.

Candidates will then be asked to gain practical experience by the mentoring process at a variety of galas, not just level 1, 2 and 3 events.

There is an expectation that potential mentors will have a least 6 months poolside experience before acting as a mentor. Fully qualified officials may be asked to mentor trainees at any level down from their own or equal to their own.

Forward planning is essential in gaining mentored poolside experience to evidence the required competencies. Always ask in advance, it may not always be possible but remember always to have your workbook with you so that it can be completed fully included being signed by both the mentor and the Referee at the end of the session.

A debrief of the session between the candidate and mentor is one technique used by tutors to cement knowledge and ensure common awareness between trainees.

Please remember to get your workbook completed before you leave an event.

Mentored poolside experience can be gained anywhere in the UK however, it is probable that the majority of your mentored poolside experience will be within the County.

There is no rush to “sign off” all the competencies as soon as possible; a wide range of experience makes a better official.

As all candidates will have different levels of experience as trainee officials and will progress at a different pace throughout the process. The “Intermediate Group Session” and “Workbook Completion Session” will take place by mutual agreement between the Course Leader and the candidate and all progress will be managed by the tutor.

To be eligible for a practical assessment the candidate MUST have completed;

The initial group session with their course leader

The intermediate Group session with their course leader

The workbook completion group session with their course leader

Have all their competencies evidenced and signed off by a Referee

For J1 only, have completed the ASA's online Contemporary Issues course evidenced by a successful screenshot which has been e-mailed to their course leader

Have their workbook questions completed and discussed with course leader


When you and your course leader believe you are ready for a practical assessment, an assessment will be arranged by your course leader. It is not for candidates to arrange their own assessments. Please remember that the FINA dress code as specified in the workbook will need to be worn when completing a practical assessment.

Assessments:

Whilst all assessments are effectively the same, the arrangements and processes contained within and for Referees have additional elements and due to their nature are different. They are however also arranged by the course tutor once the candidate has successfully passed the Referees exam.

For all other grades, namely Judge Level 1, Judge Level 2 and Judge Level 2S (Starter) the process is;


In cases when all of the appropriate competencies have not been able to have been observed or demonstrated then the Assessors may ask questions to confirm competency and clarify skills and to fully assess the capability of the candidate.

Two assessors will compile independent reports on each candidate, however only one assessor will make themselves known to the candidate. The other assessor will remain in a position whereby he/she is able at all times to accurately assess the actions of the candidate.

The assessment can only take place at an event approved by the Hon: Officials Sec: and with the permission of both the promoter and the event Referee.

In the majority of cases all Oxon & North Bucks candidates will have their practical assessments conducted in Oxon & North Bucks.


After their practical assessment the candidate will be notified of the outcome by the known assessor and the result e- mailed together with all supporting paperwork to Hon: Officials Sec: The Hon: Officials Sec: will then inform the ASA and the County Officials co-ordinator in order that all candidate records can be updated.


Once you have qualified, there is no need to rush to the next level. It is often better to gain experience, consolidate your knowledge and enjoy officiating before signing on to other training courses.

Chris Jones

Hon: Officials Sec:

Oxon & North Bucks Counties ASA